Author
Antonina Smyrnova
If you use HubSpot as your CRM, exporting data is a common need. You use it for reporting, analytics, backups, or syncing with other systems. You might export contacts, deals, companies, or custom objects. But the question is: do you do it manually or automatically?
Manual export may be suitable for small teams or occasional use. But for growing businesses, automated solutions become essential. In this article, we compare the two and demonstrate how resynced.io provides a seamless, reliable automated export path for HubSpot data.
Manual Export: What It Is & Its Pitfalls
How it works
- You log into HubSpot → go to Contacts, Deals, or Companies
- Apply filters, choose properties (fields), and click “Export”
- Download a CSV or Excel file
- Then upload or import into another system (BI tool, Sheets, etc.)
Challenges & limitations
- Time-consuming when you have thousands of rows
- Human errors: wrong columns, missing records, filter mistakes
- Stale data: you must repeat the export to get updated info
- Access & security issues: not everyone should export all data
- Lack of audit logs: hard to track who did the export and when
Automated Export and Sync: Why It’s Better
Automated export (or sync) means your HubSpot data transfers seamlessly to another system without requiring you to press the “Export” button each time.
Advantages include:
- Fresh data always — new or updated records flow automatically
- Less manual work — set once, runs on its own
- More consistency and fewer errors
- Audit logs and monitoring so you see who changed what
- Granular control over which fields and objects to sync
Statistically speaking, organizations that use workflow automation increase data accuracy by up to 88% and save an average of $46,000 per year from automating finance & workflow tasks.
Also, in 2025, over one-third of organizations have automated at least one workflow and half plan to expand automation.
How resynced.io Solves HubSpot Export Needs
resynced.io features a HubSpot integration that enables you to configure exports/syncs automatically, eliminating the need for manual updates.
Here’s how it works:
- Connect HubSpot as a source in resynced.io
- Choose which HubSpot entities you want to sync (Contacts, Deals, etc.)
- Map HubSpot fields (e.g., first_name, email) to target fields in your destination (Sheets, Notion, database, etc.)
- Set sync frequency: real-time, every few minutes, or scheduled
- Control access — you don’t have to give full HubSpot access to everyone
- Monitor logs and get alerts if something fails
For example, you want each new contact in HubSpot to appear in your Google Sheets CRM backup. With resynced.io, once configured, any new contact or update is exported automatically — no manual CSV export.
Manual vs Automated Comparison
Conclusion
Exporting data from HubSpot is a common practice among almost every company. But doing it manually over and over is inefficient, error-prone, and unsustainable at scale.
By contrast, automated export and sync with tools like resynced.io provide you with fresh, consistent data, reduced busywork, and confidence in your integrations. It’s more than a convenience. It’s a foundation for scaling your operations smoothly.
Ready to automate your work? Start your free 14-day trial today, no credit card required.
We are here to synchronize your data!
