How to synchronize Notion database with Google Sheets
Managing data across multiple platforms can be challenging, especially when striving for consistency and keeping everything up-to-date. Whether you're tracking project progress, managing budgets, or collaborating with your team, having synchronized data between the apps is crucial.
This guide will walk you through setting up a seamless synchronization between your Notion databases and Google Sheets using resynced.io. By the end, you'll be equipped to:
- Maintain up-to-date records across both platforms.
- Leverage Google Sheets' analytical tools like formulas, pivot tables, and charts on your Notion data.
- Facilitate collaboration with team members and external stakeholders who prefer using only one of the apps.
Let's dive in and streamline your workflow by bridging the gap between Notion and Google Sheets.
1. Select a platform, accounts, and a source
In resynced.io, select Notion and Google Sheets as the apps to sync.
If it's your first time, authorize both accounts. For Notion, click "Add new connection" and select the pages you want to sync. Ensure you include all databases you might need later—this will let you reuse the connection for future syncs.
Then, pick the Notion database to sync. If you just created a connection with access to many databases, Notion's API may take a few minutes to load them. If your database isn't visible, wait 5–10 minutes and click "Refresh."
Click "Add new connection" for Google Sheets and grant the requested permissions. Then, select the file and sheet you want to sync.
2. Filter data you need to sync (optional)
By default, resynced.io syncs all items. Use filters to sync only specific items.
For Notion, select the column you want to filter, set filters like "equals" or "does not equal," and enter a value.
In Google Sheets each cell in a column can contain different data types. Select the column you want to filter, then set your filter conditions, including data type, such as "Text equals or doesn't equal," "Number equals or doesn't equal," "Checked or unchecked," and enter a filter value. For example, a Budget column might contain numbers stored as text in Google Sheets, and if you filter the Budget column by 'Number equals,' the filter won't work, and no items will be updated.
Always match the values exactly as they appear in the source. Pay attention to capitalization. For example, if the status is "Done," filtering by "done" won't work as expected.
3. Configure sync behavior for new and deleted items
By default, item creation is enabled only for the left source. New items added in the left source will appear in the right source. You can change this setting to allow item creation in both directions. You can also enable item deletion for one or both apps.
4. Map fields, sync direction, start synchronization
Decide which columns in Notion correspond to columns in Google Sheets.
You can also set the sync direction—one-way or two-way. If you need to sync the formula column in Notion, ensure that you specify the data type it should produce since it can output numbers, text, dates, etc.
Once everything is configured, click "Save and Run" to start the synchronization.
Ready to Sync Your Data?
With just a few simple steps, you can keep your Notion databases and Google Sheets perfectly in sync - no manual updates, no more inconsistencies, just clean and automated workflows.
If you're ready to save time and streamline your data management, try it yourself with a 14-day free trial of resynced.io. No credit card required - just connect your tools and see the magic happen.
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Reach out to us at hi@resynced.io, and let us know if you have any additional questions.
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