How to synchronize Smartsheet with Google Sheets
Syncing your Smartsheet data with Google Sheets is easier than ever with resynced.io. This guide will walk you through creating an automated, two-way integration that keeps your sheets up-to-date - no manual work or complex setups required.
Learn how to connect your accounts, map fields between platforms, apply filters, and control the sync direction. With resynced.io, you'll save time and reduce errors, ensuring your data is always accurate and seamlessly updated across both tools.
1. Prepare your data
Before syncing, ensure your Smartsheet and Google Sheets have the columns you want to connect.
In Smartsheet, manually create the necessary columns and dropdown values in advance.
For Google Sheets, you can either create columns manually or use a shortcut in resynced.io: click "Add new column" to create one, or use "Create columns automatically" to copy all column names from your connected app (like Smartsheet). This helps you instantly match your structure with just one click.
2. Select platforms, connect accounts, and pick a source
In resynced.io, choose Smartsheet and Google Sheets as the apps to sync.
Connect your Smartsheet and Google Sheets accounts in resynced.io:
For Google Sheets, click "Add new connection," grant the requested permissions, and ensure that you've given access to both Google Drive and your documents.
For Smartsheet, also authorize your account and grant the requested permissions.
Once connected, choose your data source:
For Google Sheets, select the spreadsheet and sheet you want to sync.
For Smartsheet, pick the sheet you want to connect.
3. Filter the data you want to sync (optional)
By default, resynced.io syncs all items. Use filters to sync only specific items.
In both Smartsheet and Google Sheets, each cell in a column can contain different data types. Choosing the correct data type when applying filters is important to avoid mismatches.
Select the column you want to filter, then set your filter conditions, for example, "Text equals or doesn't equal," "Number equals or doesn't equal," or "Checked or unchecked," and enter a filter value. For instance, if a Budget column contains numbers stored as text, filtering it by "Number equals" won't work, and the items won't be synced.
Always match the values exactly as they appear in the source. Pay attention to capitalization. For example, if the status is "Done," filtering by "done" won't work as expected.
4. Configure sync behavior for new and deleted items
By default, item creation is enabled only for the left source. New items added in the left source will appear in the right source. You can change this setting to allow item creation in both directions. You can also enable item deletion for one or both apps.
5. Map fields, set sync direction, and start synchronization
Map the fields from Smartsheet to their corresponding columns in Google Sheets. You can do this manually or use the Auto-Mapping feature. It automatically matches columns with the same names across both apps, saving you time.
Decide how your data should sync:
- One-way: changes go only from one app to the other.
- Two-way: updates flow in both directions and stay consistent.
Once everything looks good, click "Save and Run" to start syncing. resynced.io will automatically sync your data every 10 minutes, or you can manually trigger it by clicking "Sync Now."
If you make changes in Smartsheet, ensure the sheet is saved before syncing. Smartsheet autosaves every minute by default, but if you sync right after editing, before the save happens, your changes will not transfer to other apps.
Ready to sync your data?
Now, you can seamlessly synchronize Smartsheet and Google Sheets, enabling data consistency, improved collaboration, and fewer manual tasks.
Try resynced.io free for 14 days and see how much time and effort you can save. No credit card required.
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